Executive Personal Assistant (Japanese Speaker - N1 Level) - Bali, Indonesia

Join NexPIPO as an Executive Personal Assistant in the vibrant heart of Bali! We are seeking a highly organized, bilingual professional fluent in Japanese (N1 level) and English to provide top-tier administrative support to our senior leadership team in Canggu. This role offers a unique opportunity to work in a dynamic, international environment while contributing to the success of a growing company.

As an Executive Personal Assistant at NexPIPO, you will play a crucial role in ensuring the smooth operation of our executive team. You will handle a variety of tasks, including scheduling, coordinating meetings, managing travel arrangements, and providing high-level administrative support. Your ability to communicate effectively in both Japanese and English will be essential in bridging communication gaps and ensuring seamless collaboration across our global team.

📋 Tanggung Jawab Pekerjaan

• Provide high-level administrative support to senior executives, including scheduling, coordinating meetings, and managing travel arrangements.
• Assist with the preparation and organization of executive meetings, including agenda setting, minute taking, and follow-up actions.
• Manage executive calendars and ensure all appointments are accurately recorded and communicated.
• Coordinate with external vendors and service providers to ensure timely delivery of services and materials.
• Handle confidential and sensitive information with the utmost discretion and professionalism.
• Assist with the preparation of reports, presentations, and other executive materials.
• Support the executive team in maintaining a well-organized and efficient office environment.
• Act as a liaison between the executive team and other departments, ensuring clear and effective communication.

🎓 Kualifikasi & Syarat

• Fluency in both Japanese (N1 level) and English, with the ability to communicate effectively in both languages.
• Minimum of 5 years of experience in an executive administrative or personal assistant role.
• Proven ability to manage multiple tasks and priorities in a fast-paced environment.
• Excellent organizational and time management skills, with the ability to meet tight deadlines.
• Strong communication and interpersonal skills, with the ability to build and maintain positive relationships.
• Proficiency in using Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience with project management tools such as Trello, Asana, or similar.
• High level of confidentiality and discretion, with the ability to handle sensitive information.

🛠️ Keahlian

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